Procedural Updates

The Surplus Lines Stamping Office of Texas (SLTX) is pleased to announce upcoming updates to numerous coverage and class codes.  After significant analysis, changes were necessary to provide online filing users with a code selection the more accurately coincides with current industry language and products; with the goal to make the code selection a more obvious choice that more clearly matches policy documentation. The following SLTX Coverage and/ or Class codes have been added or have had updates to their description.  All other existing coverages and classifications remain unchanged unless specifically noted below.

SLTX will provide additional online learning materials, as necessary. SLTX tech support is currently working with automated filers to ensure their product code mappings are updated appropriately.

Primarily, these new codes will be available to use beginning January 1^st, 2021.

If you need assistance with the new coverage/ class codes, or you would like to schedule an individual training based on your agency’s lines of business, please contact the SLTX Tech Support team directly by email or phone at (800) 681-5848 (option 2).

The stamping office is here to provide aid and excellent customer service to all in our industry. If there are any questions or concerns, please utilize our  “Submit your Questions” page on our website.

On December 9, 2020, the Surplus Lines Stamping Office of Texas held their Audit & Finance Committee meeting pursuant to code 2(c)(10) of SLTX’s Plan of Operation. The committee discussed agenda topics including approval of the previous meeting minutes, review of the 4Q YTD financials, and discussion over meeting dates for 2021.

The following day, the Stamping Office Board of Directors held their final meeting of the year. The meeting was held via teleconference and most members were in attendance. The board discussed various topics on the agenda including approval of previous board minutes, report on 4Q YTD financials discussed at the F&A Committee meeting, SLTX updates, insurance review for 2021, review of the Headspring IT Department Training SOW, review of the 2021 Headspring SOW Amendments, discussion over meeting dates for 2021, and new subcommittee’s and their appointments.

The Board of Directors also discussed and passed motions regarding the approval of previous meeting minutes as well as discussion and approval of presented insurance reviews for 2021, Headspring IT Department Training SOW, Headspring SOW Amendments for 2021, and new subcommittees and their appointments.

This is a broad summary of the meeting and not intended to reflect official meeting minutes or detail the scope of any actions taken by the board. Once minutes are reviewed and approved by the Board, they will be added to the website under board minutes.

The dates for the next Audit & Finance Committee meeting and Board of Directors meeting are to be announced. As always, board meetings are available to the public, and information will be posted as they are announced.

On October 27, 2020, the Surplus Lines Stamping Office of Texas held their Audit & Finance Committee meeting pursuance to code 2(c)(10) of SLTX’s Plan of Operation. The committee discussed agenda topics including an SOW for training SLTX Developers, an SOW amendment for Headspring, RFP for SLTX Cloud Migration, and the Summary report for the 2021 SLTX budget.

The following day, the Stamping Office Board of Directors held their October meeting. The meeting was held via teleconference and all members were in attendance. The board discussed various topics on the agenda including approval of previous board minutes, SLTX updates, introduction of new General Counsel, SOW for training SLTX Developers, an SOW amendment for Headspring, RFP for SLTX Cloud Migration, Summary for 2021 SLTX budget, and a TDI memo to the board.

The Board of Directors also discussed and passed motions regarding the approval of previous meeting minutes as well as discussion and approval of presented SOW’s, a Cloud Migration RFP, and the final 2021 SLTX budget.

This is a broad summary of the meeting and not intended to reflect official meeting minutes or detail the scope of any actions taken by the board. Once minutes are reviewed and approved by the Board, they will be added to the website.

The next Audit & Finance Committee meeting will take place on December 9, 2020, while the Board of Directors meeting will take place on December 10, 2020.

As always, board meetings are available to the public, and information will be posted as they are announced.

On September 16, 2020, the Surplus Lines Stamping Office of Texas held their annual third quarter Audit & Finance Committee meeting pursuance to code 2(c)(10) of SLTX’s Plan of Operation. The committee discussed agenda topics including SLTX’s financial review, Financial Audit engagement letter for 2020 audit, and the SLTX budget for 2021.

The following day, the Stamping Office Board of Directors held their September meeting. The meeting was held via teleconference and all members were in attendance. The board discussed various topics on the agenda including approval of previous board minutes, finance and audit committee report, Legal RFP review, insurance program renewals, IT Cloud Migration RFP, status of stamping fee proposal, and the plan of operation for SLTX.

The Board of Directors also discussed and passed motions regarding the approval of previous meeting minutes as well as discussion and selection of new General Counsel based on Legal RFP review. The board also discussed the SLTX 2021 budget which will be further reviewed at the next BOD meeting.

This is a broad summary of the meeting and not intended to reflect official meeting minutes or detail the scope of any actions taken by the board.  Once minutes are reviewed and approved by the Board, they will be added to the website.

The next Audit & Finance Committee meeting will take place on October 27, 2020, while the Board of Directors meeting will take place on October 28, 2020.

As always, board meetings are available to the public, and information will be posted as they are announced.

The Texas Department of Insurance has announced a public hearing by the Commissioner of Insurance to be conducted on June 17, 2020 from 1 PM to 5 PM. The public hearing will consider amendments to the Surplus Lines Stamping Office of Texas (SLTX) Plan of Operation. An opportunity for public comments will be available during the hearing. There is a required notice and hearing by Insurance Code Section 981.153(c) before any amendments can be adopted.

Due to COVID-19, the public hearing will be conducted virtually. For more information, the Texas Department of Insurance has provided instructions on how to join and participate in the hearing. Additionally, in the event that an individual cannot access the meeting via mobile or computer, TDI has also provided instructions on how to participate.

A registration form will be provided for individuals planning to attend the public hearing. Registration forms are to be turned in before noon, Central time, on June 15, 2020 for anyone who wishes to speak during the event. Additionally, TDI asks for a summary of testimony to be turned in to ChiefClerk@tdi.texas.gov by noon, Central time, on June 15, 2020. It is crucial to register for Docket No. 2821 for those who are planning to speak. At the time of the event, individuals will be called by name when it is their turn to provide testimony.

The Texas Department of Insurance will also accept written comments regarding any amendments to the Plan of Operation, but they must by submitted before 5 PM, Central time, on June 17, 2020. Comments can be sent via mail (Office of the Chief Clerk, MC 112-2A, Texas Department of Insurance, P.O. Box 149104, Austin, Texas 78714-9104) or email (ChiefClerk@tdi.texas.gov) and must include the docket number.